Secretary Duties Every Month 

Before the Meeting

    1)    Prepare the Monthly Notice to all Members
            A) Mail the Monthly Notice to all Members
            B) Mail the Monthly Notice to all local Lodge Secretaries
            C) Mail the Monthly Notice to all others on your mailing list
            D) Mail the Monthly Notice to the Grand Secretary via 1st Class Mail or email
            E) Mail the Monthly Notice to the Masonic Museum 

    2)    Prepare an agenda for each meeting
            A) For the Worshipful Master
            B) For the Secretary

    3)    Collect all Communications to the Lodge from:
            A) Grand Lodge of Pennsylvania via USMAIL
            B) Grand Lodge of Pennsylvania via E-mail (Check E-mail often)
            C) Other Communications 

    4)    Check the USPS Box often if the Lodge has a PO Box
            A) Pay USPS for POB when needed (April for Wilm. Lodge No. 804)

    5)    Prepare an itemized list of money received by the Lodge (Receipts)
            A) Dues received
            B) Donations Received
            C) Initiation Fees if any 
            D) Other monies if any

    6)    Prepare an itemized list of all bills that need paid (Bills)
            A) Rent each month if any
            B) Payments to Secretary if any
                i) Printing if any
                ii) Postage if any
                    a) Stamps
                    b) Post Office Box
                    c) Bulk Mail 
                    d) Address Correction Services 
                iii) Office Supplies if any 
                    a) Paper 
                    b) Printer Ink
                iv) Other expenses if any
            C) Donations made if any
            D) Grand Lodge Dues and Fees when due
            E) School of instruction Dues and Fees if due
            F) Refunds due if any

    7)    Type the minutes of each meeting into the minutes book 

    8)    Notify the Treasurer of any bills so he can prepare checks

At the Lodge before the Meeting starts

    1)    Be sure that Attendance Cards are in the inner vestibule
            A) For Members
            B) For Visitors 

    2)    Be Properly Attired

    3)    Makes sure the following items are on the Secretary's Desk
            A) Ahiman Rezon
            B) Digest of Decisions
            C) Book of Edicts
            D) List of Lodges
            E) Minutes Book
            F) Communications
            G) Petitions if any

During the Stated Meeting

    1)    Read the Minutes of the previous Stated Meeting

    2)    Read the Minutes of any Extra Meeting if any were held.

    3)    Read any Communications that need read to the members.

After the Stated Meeting at the Lodge

    1)    Lock the front and rear door is it has not been done if it is your duty.

    2)    Be sure Warrant of Constitution has been put in a safe place

    3)    Place Attendance Cards in their correct location for storage

After the Stated Meeting at Home

    1)    Log onto www.pamasons.com 
            A) Update any missed transaction needed for Secretary's Cash Book if used
            B) Complete Online Monthly Report
            C) Report Help for the Heroes form
                i) Mail check if Treasure did not mail it

    2)    Update Quicken or other accounting programs

    3)    As of 2010 send monthly activity report to DDGM via USMAIL or email as he wishes